African Reinsurance Corporation (hereinafter referred to as 'the Client') invites qualified, experienced, and reputable vendors and contractors to submit proposals for the Horticultural Maintenance, fumigation and Pest Control Services at Africa Re's Building located at Plot 1572/1573, Ralph Shodeinde Street, Central Business District (CBD), Abuja.
The services shall ensure the proper maintenance of landscaped areas, the effective prevention and control of pests, including insects and rodents, through appropriate fumigation and pest management measures and maintenance of a clean and safe environment. The services shall also ensure the protection of the Corporation's buildings, facilities, occupants and visitors, in accordance with applicable health, safety and environmental standards.
The contract shall be undertaken to achieve the following objectives:
a. Horticultural Maintenance and Landscape Management: Maintain lawns, gardens, landscaped areas, ornamental plants, hedges, shrubs, trees and other designated green spaces in a healthy, neat and attractive condition through regular mowing, pruning, trimming, watering, weeding, fertilization, replanting and other necessary horticultural practices.
b. Aesthetic Appeal and Corporate Image: Ensure that the Corporation's landscaped areas and outdoor environment are consistently well-maintained and visually appealing, reflecting Africa Re's professional image, institutional standards and commitment to a conducive working environment.
c. Effective Fumigation and Pest Control: Provide effective, targeted and preventive fumigation and pest control services to manage and minimize the occurrence of insects, rodents and other identified pests within designated indoor and outdoor areas, including offices, common areas, service areas and other facilities identified by the Corporation.
d. Prevention of Pest Infestation and Disease Transmission: Implement appropriate pest surveillance, identification, monitoring and control measures to reduce the risk of pest infestations, property damage, contamination and the transmission of pest-borne diseases, while supporting a healthy and hygienic environment for employees, visitors and other building occupants.
e. Health, Safety and Environmental Protection: Ensure that all horticultural, fumigation and pest control activities are carried out safely and responsibly, using approved products, appropriate application methods and suitable personal protective equipment. The service provider shall take necessary precautions to protect employees, visitors, plants, animals, water sources, food-handling areas, building occupants and the surrounding environment from exposure to hazardous substances or unsafe practices.
f. Protection of Buildings, Facilities and Assets: Prevent damage to buildings, furniture, electrical installations, drainage systems, landscaping infrastructure, water installations and other Corporation assets during the execution of the services. Appropriate measures shall also be implemented to prevent pest-related damage to building components, equipment, stored materials and other property.
g. Service Reliability and Scheduled Maintenance: Ensure that all services are delivered in accordance with an approved program of work, service schedule and frequency of treatment, with adequate staffing, equipment, materials and supervision to maintain consistent service quality and respond promptly to identified maintenance needs or pest infestations.
h. Regulatory Compliance and Professional Standards: Ensure that all services comply with applicable Nigerian laws, regulations, environmental requirements, occupational health and safety provisions, pesticide handling and application requirements, and other relevant standards. The service provider shall deploy suitably trained personnel and use only legally permitted and appropriately approved chemicals and treatment products.
i. Timely Response and Corrective Action: Ensure prompt investigation and treatment of reported pest infestations, deterioration of landscaped areas, pest-related risks and other service deficiencies. The service provider shall undertake corrective measures within the response times agreed with Africa Re and, where necessary, implement follow-up treatments to achieve satisfactory results.
GENERAL HORTICULTURAL/LANDSCAPE MAINTENANCE
The Contractor shall undertake routine horticultural maintenance of all designated landscaped areas within the premises as below :
· Routine inspection and maintenance of lawns, flower beds, shrubs, trees and elevated landscaped areas.
· Removal of dry leaves, unwanted vegetation, fallen branches, dead flowers and other plant debris.
· Replace dead or dried plants with similar ones
· Protection of existing landscape features and surrounding property during maintenance activities
· Regular mowing of lawns to maintain an appropriate and consistent grass height.
· Trimming and edging along walkways, kerbs, garden borders, building perimeters and other landscape boundaries
· Appropriate storage, handling and disposal of pesticides, containers and related materials
· Watering the lawns, flower beds, shrubs and other plants according to their requirements and prevailing weather conditions.
GENERAL FUMIGATION AND PEST TREATMENT
· Carry out scheduled pest control treatments in designated areas using approved products and methods appropriate to the target pest.
· Undertake targeted treatment of internal and external areas as authorized by the Client and where the selected treatment is suitable for occupied or unoccupied premises and subject to applicable regulatory requirements and safety controls.
· Apply appropriate residual sprays, baits, gels, dusts, traps or other approved pest control methods, depending on the pest species and the site conditions.
· Ensure that all treatments are conducted in accordance with approved product labels, safety data sheets, manufacturer instructions and applicable laws and regulations.
SUPPLY OF MATERIALS, TOOLS AND EQUIPMENT
The Contractor shall provide the necessary tools, equipment, materials and consumables required to carry out the agreed maintenance services and not limited to the following :
· Lawn mowers and grass trimmers.
· Hedge trimmers, pruning shears and appropriate cutting tools.
· Rakes, hoes, spades, shovels watering equipment related horticultural accessories
· Appropriate personnel protective equipment.
· Approved pest and disease control products
· Waste collection bags, containers and other housekeeping materials
· Pest control application equipment, traps, secured bait stations and warning signs.
BILL OF QAUNTITY
The Contractor shall submit a detailed Bill of Quantities (BOO) and Financial proposal covering the full scope of services as above.
