The African Reinsurance Corporation (Africa Re) is the leading Pan-African reinsurance company and the largest re-insurer in Africa with the Financial Strength and Credit Rating of Africa Re is “A” by A.M. Best and “A – “by Standard & Poor’s.
Headquartered in Lagos (Nigeria) since its inception in 1976, Africa Re operates through
a) Six (6) Regional Offices across Africa: Casablanca (Morocco), Abidjan (Côte d’Ivoire), Nairobi (Kenya), Lagos (Nigeria), Cairo (Egypt) and Port Louis (Mauritius),
b) One (1) Contact Office in Addis Ababa (Ethiopia),
c) Three (3) Subsidiary Companies (Africa Re South Africa Limited in Johannesburg, South Africa), Africa Retakaful Company Ltd. in Cairo (Egypt) and Africa Re Underwriting Agency in Dubai (UAE).
Africa Re has a broad-based shareholding of;
• 42 African member States,
• the African Development Bank,
• 113 African insurance and reinsurance companies, and
• three (3) non regional shareholders, including leading global insurers, reinsurers and international finance institutions.
Africa-Re hereby announces the vacancy for the position of an Assistant Manager, Protocol & Events Management at her Head office based in Lagos, Nigeria in the Professional Staff category.
Reporting to the Director of Communication and Public Affairs, the successful candidate will be responsible for coordinating all travel arrangements for Board Directors, Executive Management, employees, their dependents, and corporate guests. This includes overseeing flight bookings, ticketing, visa processing, airport receptions/departures, and managing the planning and execution of events hosted by the Corporation.
The incumbent will carry out the following functions:
A. Protocol Services:
• Coordinate the planning and execution of official events and ceremonies.
• Ensure adherence to diplomatic protocols and etiquette.
• Manage visits from dignitaries, officials, and other important guests.
• Oversee all protocol activities during the Corporation's statutory meetings.
B. Consular & Visa Matters:
• Coordinate the processing of visas and other consular documentation for employees and visitors.
• Maintain relationships with consular offices and embassies to facilitate smooth visa processes.
• Provide guidance and support to employees on consular matters.
C. Travel Logistics:
• Plan and coordinate travel arrangements for employees.
• Ensure efficient, cost-effective travel solutions and manage relationships with travel agencies and service providers.
• Work with travel teams, hotels, and service providers to negotiate favorable terms for the Corporation within approved budgets, guidelines, and policies.
D. Travel & Event Budget:
• Coordinate the annual travel and events budget for the Corporation.
• Prepare, manage, and account for event budgets, ensuring compliance with the Corporation’s financial rules and regulations.
• Undertake event planning missions and provide written assessments of host country conference preparations.
E. In-House Events and Meetings:
• Oversee the in-house events program, ensuring improved service for internal and external clients.
• Manage the scheduling, prioritization, and booking of meeting rooms, advising on optimal room usage.
F. External Events and Meetings:
• Assist in planning and coordinating logistics for events and meetings, including transportation, accommodations, and meals for attendees, as well as event schedules.
• Identify third-party service providers (e.g., Professional Conference Organizers) where necessary.
• Review and approve contracts in accordance with Africa Re's procurement policy, while maintaining overall responsibility for all aspects of event execution.
G. Customs Clearance:
• Handle customs clearance for imported goods and vehicles for the Corporation and staff, including legal residences of expatriates in the host country.
H. Travel Documents:
• Assist with issuing and renewing Africa Re travel documents (e.g., Diplomatic and Service Laissez Passers) as needed.
I. Other Duties:
• Carry out any other duties assigned by Management.
The successful candidate shall be based in Lagos (Nigeria).
• Demonstrated knowledge and experience of international diplomatic protocols and conventions;
• Strong ability to plan, organize and deliver successful events
• Proven capacity to understand event safety practices and regulations as well as to identify risks and minimize their impacts
• Ability to build and maintain relationships and interact with senior officials of governments diplomatic missions and multilateral organizations;
• Ability to communicate and function in a culturally diverse and change oriented setting with good knowledge of the African continent;
• Ability to use verbal and non-verbal communication skills for diplomacy
• Excellent verbal and written communication skills in English and French
• Demonstrated leadership capabilities, including ability to organise and manage human resources from varied cultural backgrounds to attain goals.
• Good reporting and writing skills.
• Ability to quickly build very good and sustainable relationships with stakeholders.
• Well-developed interpersonal skills – teamwork, oral and written communication with good presentation and report writing skills
• Confidentiality and proven capacity to work well under pressure
• Ability to think outside the box to grab attention and make an impact
• Strong client service orientation with an openness to feedback and new ideas
• Genuine commitment to maintain integrity, transparency, and highest ethical standards in communication and decision-making
• Excellent computer skills required in Word, Excel, PowerPoint, Outlook, Graphics, Photoshop, etc.
• Minimum - Bachelor’s Degree in relevant fields (Travel Management, Event Management, Public Relations, Tourism, Journalism, Political Science, Communication, Marketing, etc.) plus 7 years post qualification relevant qualitative work experience.
• Master’s Degree in relevant fields plus full professional qualification (Diploma), plus 5 years or more post qualification relevant qualitative work experience.
• Relevant professional experiences (at least 5 years), evidenced by career progression and effective exposure (certifications) Protocol, Travel logistics, Public Relations and Events Management
• Marketing-oriented and strategic thinking with hands-on skills. - Ability to identify risks and concerns and come up with potential solutions
• Proficiency in data analytics, project management and collaboration tools and technology.
The successful candidate shall have the following benefits:
• Competitive Basic Salary
• Variable pay (Annual Performance Bonus)
• Joint contribution to the Provident Fund (7% of the basic salary paid by staff and 14% by the employer)
• Housing Allowance;
• Medical cover for staff and family;
• Home leave to country of origin every one (1) year paid by the employer - if Non- Nigerian National;
• Children education subsidy for each child up to 26 years (maximum 4 children)
• Duty Post Differential (Cost of Living Allowance), that may increase or decrease depending on the economic situation and result of salary surveys.
Applicants must also be:
Fluent in English
Interested candidates are requested to visit the Africa-Re website at https://www.africa-re.com/career to complete the online employment form.
Africa-Re is an equal-opportunity employer and offers a good working environment commensurate with international organizations.
The Corporation reserves the right to appoint at the advertised grade level or at any other level that may suit the profile, qualifications, and experience of the successful candidate.
The deadline for submission of interested candidates’ applications shall be 21st February 2025.
